Checklist for Withdrawing from the University
Use this checklist if you are planning on leaving the University of Minnesota for one semester or longer. You do not need to complete this checklist if you are leaving for a study abroad or National Student Exchange program.
Speak to a One Stop Counselor if you have financial aid. You may be required to repay all or part of your financial aid, including scholarships, grants, work study, and loans. If you are transferring to another institution, you may need to cancel your financial aid at the University of Minnesota in order to be awarded financial aid at your new school.
Contact your academic adviser and/or college. If you are planning on returning to the University, you may need to complete a Leave of Absence form. There may also be other college requirements to follow before leaving. Graduate students should contact the Graduate School for important information on withdrawal. NOTE: Taking incompletes and finishing your course work at a later time may be a better option than withdrawing for some students. You may want to discuss this option with your adviser/college office.
Contact Academic Counseling and Student Services (ACSS) if you are or were a student athlete. Athletics requires notification when a current or former athlete decides to leave the University. Contact ACSS, 225 Bierman Field Athletic Building, 612-625-6888, to fulfill this requirement.
Drop your class(es). If you are leaving the University for any reason, you must cancel your classes to avoid receiving “F” grades. You may be responsible for all or part of the tuition and fees if you cancel after the first week of classes for fall or spring semester. Summer deadlines vary by the length of the class. Check the cancel/add and refund deadlines. If you are leaving at the end of a term, be sure to cancel any registrations for future terms. Print out a confirmation of the cancellation to keep for your records. Changing a grade to "W" (withdraw) is subject to a one-year limitation on appeal.
Request a tuition refund (if applicable). If you are leaving the University for medical or military reasons, or for academic dismissal, you may be entitled to a partial or, in rare cases, a full tuition refund. Print the Tuition Refund Appeal form. You can also pick up a form from any One Stop Student Services Center . You must provide third party documentation supporting your appeal. See the instructions on the form for more details. If you are leaving for military reasons, please refer to the Active Military Duty Cancellation Policy.
Cancel your housing contract. If you live in on-campus housing, contact the Housing and Residential Life office at 612-624-2994. If you rent off campus, contact your landlord to discuss your options. There may be financial penalties for canceling your housing contract or lease.
Return any books, equipment, or materials on loan from the University. Library books, lab equipment, keys, parking hangtags/keycards, etc. must be returned promptly to avoid late fees and/or replacement costs.
Pay any remaining tuition, fees, and other charges on your student account. You will not be able to reregister at the University or request an official transcript if there are any past due charges on your account. Past due accounts may be referred to a collection agency and/or result in legal action.
Are you transferring from the University of Minnesota, Twin Cities to a Minnesota state college or university? If you have completed the core, theme, and first-year writing portions of the University of Minnesota, Twin Cities' liberal education requirements you may get your transcript certified to reflect that you have completed the Minnesota Transfer Curriculum (MnTC). Contact One Stop Student Services to request that the notation be added to your transcript. After the notation is added to your transcript, you must request that an official copy of your transcript be sent to your destination school (see below).
Request an official transcript. If you are transferring to another institution, that school’s admissions and financial aid offices will want to know what courses were attempted and completed at the University of Minnesota . You can request a transcript here or you can come in to any One Stop Student Services Center (locations, hours). Before requesting a transcript, be sure that all grades are posted on your transcript by viewing your grades.
Complete an exit interview. If you have a University Trust Fund Loan (UTFL) or Perkins Loan, and you will not be attending at least half-time, you must complete an exit interview. Exit interviews can be scheduled by calling 612-625-8007 or by stopping by 20 Fraser Hall. For other loans, contact the lender to inquire about any required exit counseling. If you are transferring to another institution, you may need to request an in-school deferment from your lender for your new school to certify your attendance.
Update your address and phone number. International students: Do not change your current mailing address to an address outside the United States.
Contact the Boynton student health insurance office. You may no longer be covered by student health insurance once you withdraw from school. If you are covered under the University’s hospitalization insurance, contact the Boynton insurance representative at 612-624-0627 to determine your status. If you are covered under a private policy and are no longer a student, contact the insurance carrier to investigate other coverage options.
Contact the Veterans' Office. If you received veterans' benefits, notify the VA representative at 612-625-8076.
Contact International Student and Scholar Services (ISSS). SEVIS requires notification when an international student leaves the University. Contact ISSS, 190 Humphrey Center, to fulfill this requirement.
Contact your on-campus employer. If you have a student job on campus or a graduate assistantship or fellowship, contact your employing department to inform them you are leaving the University.
