Mid-Term Alerts Tutorial : Creating Batch Alerts

To create a batch alert, you must click on the "Create a batch of alerts" box.

You will then have the option of choosing the students who should be included in the batch alert. You may choose all students by clicking on the blue "check all" link or select the students who should be included in the alert.

After you have selected which students should be included in the batch alert you have the option of creating custom alerts or sending a generic unsatisfactory alert.

When you choose to create custom alerts, you must select an estimate of the progress for each student. The other fields are optional but may be helpful for students in understanding their progress to date.

If you would like to include the percentage of work that the progress is based on you may set it individually for each student or set it as the same for all students using the "Set all" button. You must click the "Continue with alerts" button to continue.

You may choose to comment on a student's attendance pattern. Even if you choose not to comment on a student's attendance, you must click "Continue with alerts".

You may also create additional "other" comments by using the textbox provided. This text can be individual to each student, or can be added to all students receiving the batch alert. To continue with the alert, you must click the "Review all information" button.

After you have clicked on the "Review alert information" button you will see a summary of the alert information you entered into the system. If all the information is correct, click either of the "Send all alerts to students and advisers" (there are two of these buttons in case someone has a long list of students and does not wish to scroll to the bottom of the page to send the alerts). Use the blue "Edit" link to go back and change any information for this student's alert. Use the blue "Remove" link to remove a student from the batch of alerts. You may cancel the alert entirely by clicking on the "Cancel all alerts" button.

This page confirms the alerts have been sent. All alerts are sent on a nightly basis. If you did not include all students who needed an alert in the batch message you must click on the "Return to Class main page" to continue with the additional alerts.

At this point you can choose to send a new batch alert to the remaining students who need them, or you can send them to each remaining student individually. You may also view the alerts you have already sent.